Open access: Glossary & FAQs

Glossary of Open Access Terms

Accepted manuscript/version 

This is the manuscript version of a scholarly output accepted for publication following peer review and revision. An accepted manuscript or an accepted version can also be called a post-print.

Archiving/self-archiving

Depositing a digital copy of a document in an institutional repository in order to provide open access and long term digital preservation to a scholarly output.

Creative Commons

This is an internationally recognised licensing scheme which permits the sharing, reuse, repurpose and remix of creative material whilst also ensuring that creators retain the right to attribution as a minimum.

Delayed Open Access

This is when a scholarly output is accessible on open access after an embargo period set by the publisher has elapsed. Embargos can vary from a few months to many years depending on the publisher and discipline.

Green Open Access

This is where archiving of open access versions of a non-open access scholarly output is allowed (such as the pre-print or accepted manuscript) or the published version is made available after an embargo period set by the publisher.

Gold Open Access

This is when the scholarly output is 'born OA' and available under open access from the moment of publication. This is usually in an open access journal where typically copyright remains with the author. Many release content under a Creative Commons or similar licence.

Hybrid Open Access

This is when the author decides whether the scholarly output is to be available under open access conditions, normally following payment of a processing fee. Authors retain their copyright and generally can archive a copy of the published version in an institutional repository.

Metadata

This is the information descripton and item, group of items or other research output. It is data about data and is used to describe both physical items and digitial items (files, documents, images, datasets etc.)

Pre-print

This is the manuscript version of an scholarly output that is submitted to the journal before peer review.

Post-print

This is the manuscript version of a scholarly output accepted for publication following peer review and revision. A post-print can also be called an accepted manuscript or an accepted version.

Proof

This is the final version of a scholarly output. It is the version just before publication with the journal formatting applied.

Refereed

This means papers or articles that satisfy external or peer review requirements of the scholarly journal or conference proceedings prior to publication.

Research outputs

Sometimes called scholarly outputs, these are articles, papers, books and chapters written by researchers and scholars in their discipline. They are often peer-reviewed.

Scholarly outputs

Sometimes called research outputs, these are articles, papers, books and chapters written by researchers and scholars in their discipline. They are often peer-reviewed.

SHERPA/JULIET

A database of research funders' policies on open access. This is a collaboratively maintained service and a good starting point, however you should always refer to the agreement for your research project.

SHERPA/ROMEO

A database of publisher policies on copyright and self archiving. This is a collaboratively maintained service and a good starting point, however you should always refer to the publisher's agreement or website for current information.

Research Outputs Repository (ROR)

This is the University of South Australia's digital institutional repository. The repository includes metadata, publications and other scholarly outputs.

FAQs

What can I submit to the Research Outputs Repository?

Send us anything you have: pre-print, accepted manuscript and published version and we will confirm which version can be made available on open access.

How do I submit?

Via the Submit Research button on the Contribute page of the Research Outputs Repository website.

Who can I contact for more information?

Your https://www.library.unisa.edu.au/teaching-staff/your-library-team/ can assist with questions about open access and choosing the right place to publish your research outputs. You can also email or phone the Research Outputs Repository for specific queries regarding accepted manuscripts, and publisher embargoes.

I have a large number of publications I would like to submit from a number of sources as well as some pdf files. Can the library help me?

Yes Library staff will help. You can submit PDFs or we can send someone to your office with a USB to grab whatever you have available. We will search and download from the web as well if required. What we don’t necessarily have are versions that can be made available on open access. If you can supply or point us to these we will do the rest.

Our objective is maximum publications with minimum work on your part!

Do I still need to submit the published version to Research & Innovation Services?

At the moment there is still a need to send RIS a copy of the published version or a link to the full text article for HERDC and ERA verification purposes. Work is underway to streamline these processes.

Who looks after copyright?

The Repository Services team will ensure copyright compliance.  Publisher conditions are not static and by having pre-prints/accepted manuscripts in the repository Library staff can manage access to publications for researchers to ensure copyright and licensing is managed.

How open will the UniSA open access repository be?

Where a paper is made open access by the copyright holder then it is available to anyone in the world, through the Research Outputs Repository and any other search engines that harvest the Repository, such as Trove and soon to be Google Scholar. However if the copyright holder, for example the publisher restricts access then we abide by that.

When will my publications be available in the Repository?

Submitted material should be processed within 10 working days, and you will receive a response from the Team once the submission has been completed.

Under Mandated OA can I publish my research findings in the journal Nature?

To find out if there are any journals in your area that allow for archival posting of pre-publication versions check the Sherpa Romeo site and these are labelled as green or yellow. The Sherpa Romeo site is a database of publisher policies regarding the self-archiving of journal articles on the web and via open access repositories. However you should always refer to the current publisher conditions usually specified on the website or in their publishing agreement.

Where should I be publishing?

If you are publishing research as a result of a publicly funded grant then you need to confirm the requirements of that grant. For example, ARC and the NHMRC require publications arising from their funded research projects be deposited into an open access institutional repository within a twelve month period from the date of publication. This means that the agreement you sign with a publisher must allow for the accepted manuscript to be deposited in open access.