Open access: Glossary & FAQs

Glossary of Open Access Terms

Accepted manuscript/version (also known as postprint or author accepted manuscript)

This is the final manuscript version of a scholarly output accepted for publication following peer review and revision which has no publisher formatting. An accepted manuscript or an accepted version can also be called a post-print.

Archiving/self-archiving

Depositing a digital copy of a document in an institutional repository in order to provide open access and long term digital preservation to a scholarly output.

Creative Commons

This is an internationally recognised licensing scheme which permits the sharing, reuse, repurpose and remix of creative material whilst also ensuring that creators retain the right to attribution as a minimum.

Green Open Access

This is where archiving of open access versions of a non-open access scholarly output is allowed (such as the pre-print or accepted manuscript) or the published version is made available after an embargo period set by the publisher.

Gold Open Access

This is when the scholarly output is 'born OA' and available under open access from the moment of publication. This is usually in an open access journal where typically copyright remains with the author. Many release content under a Creative Commons or similar licence.

Hybrid Open Access

This is when the author decides whether the scholarly output is to be available under open access conditions, normally following payment of a processing fee. Authors retain their copyright and generally can archive a copy of the published version in an institutional repository.

Metadata

This is the information description and item, group of items or other research output. It is data about data and is used to describe both physical items and digitial items (files, documents, images, datasets etc.)

Pre-print

This is the manuscript version of an scholarly output that is submitted to the journal before peer review.

Proof

This is the final version of a scholarly output. It is the version just before publication with the journal formatting applied.

Refereed

This means papers or articles that satisfy external or peer review requirements of the scholarly journal or conference proceedings prior to publication.

Research outputs (also known as scholarly outputs)

Sometimes called scholarly outputs, these are articles, papers, books, chapters, reports and non-traditional research outputs written by researchers and scholars in their discipline. They are usually peer-reviewed.

Research Outputs Repository (ROR)

This is the University of South Australia's digital institutional repository. The repository includes metadata, publications and other scholarly outputs.

SHERPA/JULIET

A database of research funders' policies on open access. This is a collaboratively maintained service and a good starting point, however you should always refer to the agreement for your research project.

SHERPA/ROMEO

A database of publisher policies on copyright and self archiving. This is a collaboratively maintained service and a good starting point, however you should always refer to the publisher's agreement or website for current information.

FAQs

How do I submit?

Via the Deposit link on the Research Outputs Repository website. Use the DOI link where possible, as this will pre-populate most of the form automatically. However, for outputs that have just been accepted the DOI option may not work as it is so new, so select the relevant output type and then complete the form.

Alternatively, if you have an ORCiD and have registered it with UniSA, then the Library should be notified and the output will be reviewed and processed. You will receive an email when the output has been processed, and you may be asked to supply the accepted manuscript.

Who can I contact for more information?

Contact Ask the Library, they can assist with questions about open access and choosing the right place to publish your research outputs. You can also email or phone the Research Outputs Repository on x25119 for specific queries regarding accepted manuscripts, and publisher embargoes.

Who looks after copyright?

The Library will ensure copyright compliance.  Publisher conditions are not static and by having accepted manuscripts in the Repository, Library staff can manage access to outputs for researchers to ensure copyright and licensing is managed.

How open will the UniSA open access repository be?

Where a paper is made open access by the copyright holder then it is available to anyone in the world, through the Research Outputs Repository and any other search engines that harvest the Repository, such as Trove and soon to be Google Scholar. However if the copyright holder, for example the publisher restricts access then we abide by that.

When will my publications be available in the Repository?

Submitted material should be processed within 5 working days, and you will receive a response from the Team once the submission has been completed.

Under Mandated OA can I publish my research findings in the journal Nature?

To find out if there are any journals in your area that allow for archival posting of pre-publication versions check the Sherpa Romeo site and these are labelled as green or yellow. The Sherpa Romeo site is a database of publisher policies regarding the self-archiving of journal articles on the web and via open access repositories. However you should always refer to the current publisher conditions usually specified on the website or in their publishing agreement.

Where should I be publishing?

If you are publishing research as a result of a publicly funded grant then you need to confirm the requirements of that grant. For example, ARC and the NHMRC require publications arising from their funded research projects be deposited into an open access institutional repository within a twelve month period from the date of publication. This means that the agreement you sign with a publisher must allow for the accepted manuscript to be deposited in open access.