Theses: Completing HDR Students

Completing Research Degree Students

[Tulane Public Relations, graduation 2011, creative commons attribution non-commercial 2.0 generic ( image source <>

The Academic regulations for Higher Degrees by Research require completing research degree students to submit a final digital copy of their thesis to Student and Academic Services. After the degree has been conferred, Student and Academic Services will send a copy of the thesis to the Library and it will be made available in the Research Outputs Repository.

An author consent form will need to be completed as detailed in section 21.2 of the regulations where completing students are asked to give their consent to the loan, copying and access to the digital copy of their thesis.

See the Research degrees website, including the Thesis submission and examination webpage, for more information.

Advantages of exposing your research

Making your research accessible in the Research Outputs Repository has these benefits:

  • Enhanced reputation of the author, and their School/Research Centre
  • Enhanced research impact and dissemination
  • Increased research citation
  • Increased accessibility to research
  • Increased community engagement with research
  • Allows researchers to build on existing knowledge
  • Safe long-term storage
open access symbol, image courtesy <>

Wider international access is facilitated by regular harvesting by the National Library of Australia's Trove service. The repository is also indexed by Google, OAIster and OpenDOAR.

Frequently asked questions - What file format should I provide?

The preferred format for submitting files is:

  • .pdf (Adobe Portable Document Format)

Library staff will also accept and undertake the conversion of file types such as:

  • .doc, .docx (Microsoft Word)
  • .jpg, .jpeg and other image formats
  • .xls, .xlsx, .txt, .ppt
  • .htm, .html, .asp, .aspx (web pages)

If the file you submit is unable to be converted, you will be asked to resubmit your thesis in the preferred format.

Frequently asked questions - Is it possible to restrict access to my thesis?

If you have concerns about a digital copy of your thesis being made available in the Research Outputs Repository, for example, your thesis contains sensitive or confidential information, or if you are in the process of applying for a patent, you can apply for an embargo period.

You have the option to make your thesis:

  • Open access: Immediately available to the wider research community
  • Available only to UniSA staff and students for a period of 2 years
  • Fully restricted for a period of 2 years

At the end of the 2 year embargo period, your thesis will automatically by made open access. Longer embargo periods require the approval of the Associate Dean: Research Education.

For further information contact Ask the Library.