ORCiD: ORCiD for ARC Discovery Project and Linkage grants

ARC Discovery Project and Linkage Project applications

The Australian Research Council have advised that researchers will be able to auto-populate their research output metadata into their ARC RMS person profile and applications forms.

RMS ORCiD Integration - https://www.arc.gov.au/news-publications/media/feature-articles/orcid-integration-rms

What does this mean for researchers?

Your RMS ‘Person Profile’ will be enhanced to include your research output data. Your research output data will be harvested from ORCID by authenticating your ORCID ID in RMS and adding the ARC as a trusted party. You can also choose to enter the data using DOI or manually, or upload a BibTex file and perform a bulk upload. 

Once the data is entered into your RMS person profile, it can be used to auto-populate proposals without having to manually create and update your documents each time you submit a project proposal.

Research Office staff can also insert or update ORCID data into a researcher’s profile after the ORCID ID is authenticated, and the ARC is added as trusted party. This means that Research Office staff will also be able to enter research output data at any time for their researchers.

UniSA researchers applying in the DP 2020 round or Linkage Projects are encouraged to review (or create) their ORCiD profile now and ensure their research outputs metadata in the 'Works' section is correct. We also encourage you to register your ORCiD@UniSA asap.  Please email orcid@unisa.edu.au or your Academic Library Services Team if you need assistance.

Applicants should refer to the RIS Sharepoint for all all information regarding the application process and key dates.

Auto-populating your RMS with ORCiD

To import your research outputs from ORCiD into RMS, follow these steps:

Please note that steps 1-8 will get your outputs into your RMS profile, step 9 onwards will get them into the DP20 Application form.

  1. Log into RMS
  2. Under the Person profile section, click on Personal details
  3. Under the ORCiD ID section, click on:

Create or Connect your ORCID iD

4. Sign into your ORCiD, then you will be asked to provide RMS with the ability to Read your limited-access information, click on Authorize.

Trusted Organizations in ORCiD

Once authorized the window can be closed, and your ORCiD account will be linked with your RMS account.

NB: If you have previously linked your ORCiD to RMS, but authorisation has not yet been given  to the ARC to read the limited access information, then you will see the Upgrade ORCID access button and  will need to click here to Authorise.

Upgrade ORCiD Access

5. Within RMS, in the Person Profile, click on Research Outputs

6. Click on the Populate from ORCiD button.

Populate from ORCiD

7. The research outputs that have been imported should then display grouped by the output category. Review the citations that have been imported.

Note that RMS does not prevent duplicates flowing through. They can be deleted within RMS, and there is an option to Revive the output if you need to add it back in.

Populating Research Outputs in RMS from ORCiD

8. Check that the output categories are correct. They can be changed within RMS by clicking on the Manage Research Output Additional Details, select the appropriate category then Save

Output types can be changed

9. To then add the research outputs to the application, go to section D19. To import the outputs, click on the Search button, and select the sources from the All Sources tab.

10. To add research outputs tick the Select checkbox or Select All button, then Add selected.

11. To indicate the ten career-best research outputs, number them from 1 to 10. On saving, the ranked outputs will appear first and in order of rank

12.Research outputs relevant to the application can be marked by ticking the Relevant checkbox, this will add an * when this section is displayed in the Application PDF

13. ARC funding details are added to the research outputs in the participant's profile, or can be added by clicking the Additional details button

14. To view the research outputs PDF click on the View generated Research Outputs PDF.

Tips and FAQs

Important information re the DP20 round and your research outputs (extracted from Discovery Projects Instructions to applicants for funding commencing in 2020). Please note that the same rules apply for Linkage Project applicants.

Section D19 (pg 27-29)

  • Research output categories are: authored books; edited books; book chapters; refereed journal articles; fully refereed conference proceedings; and additional research outputs (including non-traditional research outputs)
  • Include no more than 100 research outputs, and fully reference each research output listed
  • RMS will NOT prevent the entry of duplicate records and it is the responsibility of applicants to manage this. Users will have the flexibility to choose research outputs for listing in their grant applications.
  • Research outputs that are the ten career-best research outputs are indicated by adding a numeric value from 1 up to 10. On saving, the ranked outputs will appear first and in order of rank
  • Research outputs relevant to the application can be indicated by ticking the 'Relevant' checkbox. Note the * only appears in the Research outputs PDF and the Application PDF


  • The final application will only include up to 100 citations, so concentrate on ensuring the output type and citation details are correct.
  • Include the DOI where available, and/or a complete citation in your ORCiD, so that it will load successfully into RMS.
  • See the ARC's FAQ website which is being continually updated.



Q.  Why do my citations have strange characters displaying in the reference?

A. RMS may not correctly render some characters. See the User Guide for more informaiton.

Q. Some of my outputs are not importing successfully from ORCiD into RMS, why?

A. Check the visibility settings within ORCiD, the outputs need to be showing as either Everyone (green icon) or Trusted Parties (yellow icon)  for the outputs to be retrieved. visibility settings

Q. The output type is not correct, how can it be fixed?

A. Sometimes if you have imported the metadata from external databases such as Scopus, Web of Science or Crossref a different output type may be assigned, for example a book chapter displays as a book. You can change the output type within RMS by changing the output category, see step 8 in the Auto-populating your RMS with ORCiD column.

Q. Why aren't all the authors showing in the PDF?

RMS is behaving as designed, any citation that can be interpreted by RMS will be limited to five authors when rendered, this includes ORCID BibTeX citations, BibTeX uploaded citations and RMS manual entry citations.

The only way to get more than 5 authors listed is to use ORCID and create a citation that uses the ‘Unspecified’ format. In this case, RMS will be unable to limit the number of authors to five. If the researcher is unable to edit the ORCID records to create such a citation, they should seek support from their Research Office or contact ORCID.

*Following feedback to the ARC, in the actual application there is now an option to change the default setting of number of authors to display from 5 to a maximum of 40.

For mega-authored papers, not all authors will display. The ARC will advise Assessment Panels of this issue, and it will be reviewed in future rounds. You may like to make a comment on the number of co-mega-authored outputs in the D18 section so the Panel is aware.

Q. Where do I show the citation counts for my outputs, and quality of journals I have published in?

A. As the outputs section of the application is now auto-populated, there is no ability to record  individual metrics such as times cited counts, journal impact factor/rank in category information, Altmetrics scores etc.

Use the D18 section to write a summary of your metrics: "it is helpful to include the importance/esteem of specific journals in their field, specific indicators of recognition within their field such as first authorship/citations, or significance of non-traditional research outputs."