Skip to Main Content

Remove duplicates

To keep your library organised it is a good idea to regularly remove any duplicate records. You may have duplicate records from importing the same record from different databases or from doing similar searches in the same database.

Click on the Library tab> Find Duplicates. EndNote will present you with 2 records to compare, highlighting differences. Select the reference you would like to keep.

Watch the video (2 min 4 sec) below

You can also set which fields to match (the less fields selected the more possible duplicates it will find) by setting preferences.

Find full text

EndNote 'Find Full Text' feature is not reliable

The Library has changed its authentication system to OpenAthens, however, EndNote is not compatible with it.  This means that the 'Find Full Text' feature found within EndNote is no longer fully functional. The Library is currently investigating the issue. In the meantime, we recommend adding full text PDFs manually.

Note: Although EndNote’s Find Full Text feature is no longer fully functional, it can still find and automatically attach PDFs of openly accessible literature. To enable EndNote to search the full range of openly accessible resources, ensure you've set up your UniSA preferences.


Locating full text

Manually via search

You can manually download the PDF file after you have found a reference through searching the Library Collection or a database.  Attach PDFs to your references by dragging and dropping the files onto the relevant references or by selecting References from the top menu and then selecting File Attachments > Attach File.



To get EndNote to find and attach openly accessible PDFs to your references:

  1. Select your reference(s)
  2. Select the Find Full Text icon
  3. Found PDFs will be automatically attached to the relevant references

Please note: EndNote may not find all available PDFs.



Using this feature will take you to the library collection for the full text of the relevant reference.

  1. In your EndNote library, select your reference
  2. Go to the top menu: References > URL > OpenURL Link 

More help

Annotate PDF files

Once you've attached a PDF to a reference in your EndNote library, you can annotate the PDF by selecting Open from the PDF drop down menu in your EndNote Summary.

You can add notes and other markups to the PDF, including highlighting, underlining and strikeouting text.

Watch the video below, no audio (1 min 16 sec)

Organise into groups

In EndNote, 'groups' are folders into which you can organise your references.

You can create custom groups into which you can manually drag-and-drop references.

You can also create smart groups (including combination/combined groups) which are automatically updated as you add references to your EndNote library.

Watch the videos below to learn how to set up groups sets and organise your references into custom groups:

Video length: 33 sec (no audio)

Video length: 1 min 1 sec (no audio)

Create smart groups

  1. In the navigation pane, right-click on My Groups
  2. Select Create Smart Group
  3. Name your group, then use the fields to set up rules for your smart group, then select Create.

Create combination/combined groups

  1. In the navigation pane, right-click on My Groups
  2. Select Create From Groups...
  3. Name your group, then use the fields to select how you want to combine your groups.

Video length: 1 min 6 sec (no audio)

Video length: 3 min 34 sec (no audio)

Labels and notes

EndNote provides several extra fields that can be used to organise your references (they won't appear in the bibliography). These fields are searchable using the Search panel. Fields include:

  • Labels - can be used for many purposes including adding a keyword or a code
  • Research notes - useful for adding detailed notes
  • Notes - can also be used to add notes (be aware some imported references will come with info here)

Back up and recovery

Every EndNote library is made up of an .enl file and an associated .data folder. To back up or move your library you need both of these files.


  • Store your back up in a different location than your main library just in case.
  • You will never have to open your Back up EndNote Library unless your original Endnote Library is corrupt


Use the compressed library feature inside the EndNote program. This will allow you to save a single file under a new name which can be saved on to an external hard drive or in cloud services (do not use from there).The compressed package appears as an .enlx file.


Mac OS allows you to package both the .enl file and .data folder together so that it looks like a single file. When you save a copy select the 'Save as Package' option. The compressed package appears as an .enlx file.

Video length, no audio (1 min)

This video demonstrates compressing the library using Windows. For Mac users the instructions are the same but with a slightly different interface.

More help

Change reference type for many records

You can use the Find and Replace tool in EndNote to change all your references or a group of references.

NOTE: Create a back up of your library before you make a large change as there is no undo function if you make a mistake.